District 11 September 24, 2019 Meeting Minutes
Opening and welcome, preamble, service tradition and concept. 7:05 pm. 
Secretary’s Report - Not present. Motion made and carried to postpone until next month. 
Treasurer’s Report – Treasurer has submitted application for state to assign an organizational number to district 11 for change of signatories on bank account.  Previous treasurer was removed from account and all automatic payments have been removed.  Account balance currently las $1970.20. Copy of form given to DCM for secretary. Question asked about insurance being put on automatic renewal to be addressed later. Insurance company name has changed. Name and address for insurance coverage to be sent to the Plymouth Covered Bridge Group. Motion to pass treasury report carried unanimous. 
DCM’s Report - DCM was unable to attend area meeting. NERAASA up and all set, will be looking for volunteers, getting ready to put rooms up for reservation. February 21 to 23, 2020.  Website up and adding info.
ADCM’s Report - Alcathon coming up, elections coming up at October district meeting. Drawing for Alcathon time slots will also be drawn in October’s district meeting. GSRs need to come to next meeting to fill slots for Alcathon and elections. Would like agenda every month with a list of committee and chair of it as well as description of job duties, so district meeting members can take notes. 
PI/CPC - put out meeting lists and put racks together for a recovery event. Goal to get together with alternate PI/CPC.  Hotline pamphlets made to put up in racks in community.
Womens Corrections Report - Lois has last session for womens, need second Monday volunteer.  Volunteers need to have the training at BCHOC to be allowed to facilitate a meeting. Next training October 3, 2019 then every other month.  For further information contact Tamara McGonagle at either tmcgonagle@belknapcounty.org, 603-729-1294 or 603-527-5480 x 1294.   
Men’s Corrections Report – Not present. Contact Joe at 603-524-3265.
Hotline Report - Not present. Volunteer list passed around. 
Functions Chair Report – Not present. Functions account balance is $672.32.
Registrar’s Report - Has last of green schedules and when they are gone new ones will be printed.  Plymouth Covered Bridge group moved to Holy Trinity on school street (formerly Saint Matthews) and is not correct and will be corrected once new schedule is printed.  
Webmaster’s Report - Not present, new volunteer needs training.
Grapevine - needs to be filled.
New Business - Questions and requests from attendees for the functions chair are as follows:  Regarding Alcathon; Christmas eve through Christmas Day 6 pm to 6 pm, hourly meetings, food tables, speakers, social free event donations only.  Would like a 50/50 there as well as at all events. Announce at meetings to give back time at events. Does the function committee meet on a regular basis? On schedule for 2nd Thursday of every month.  Start spreading word at meetings to look for volunteers.  Call functions chair and offer help and time.  ADCM or Sunday night Gilford GSR will call functions chair to address Alcathon. Group that hosts the hour should take care of the room for the hour.  Any money over prudent reserve is supposed to go back to district, suggest functions keep extra money for use for New Year’s Function.  Chair has debit card to functions account and receipts need to be turned in to treasurer. End of requests for functions chair to address at next district meeting. All elected positions open consist of a 2-year commitment.
Should there be an alternate for every position? Service manual on NHAA_district_11_service manual online.  GSRs and chairs need to show up, frustration present about not knowing who's who.  Automatic reminder to GSR's for district meetings via email or text with the agenda.  Monthly meeting minutes also need to be sent out. Need to communicate to GSR's for minutes to go back to their groups and schedule an allotted time to update their group each month. Job description of the GSR read aloud. Next area assembly meeting Saturday, October 26, 2019 at United Baptist church in Concord. Registrar keeps a stock of blank change forms. Need for recruiting and dark group contact. Suggestion made for each person present to go to a different group to carry the message of a need for GSR and volunteer and Alcathon. Combined election November meeting should be a potluck. Need list of current position holders and if they are going up for reelection or names of potential candidates. Motion for coffee maker at district meeting made and passed. 
List of District 11 positions to be filled during October elections.
DCM
ADCM
Treasurer
functions
registrar
pi cpc
corrections chair
treatment facilities chair
grapevine chair
hotline representatives
webmaster
Motion to adjourn at 8:34 pm.  Meeting closed with responsibility prayer.